Terms & Conditions


Welcome to SpareDesks – we are owned and managed by Spare Desk Limited, who are registered in England and Wales (company number 9332435).

These terms and conditions constitute a legally binding contract between you, the user, and us. Please take the time to read these terms carefully as they explain the legal relationship between you and us and will govern your use of our site and all services we make available through it.

If you are a workspace owner and wish to list your workspace on our website, there are some additional Terms and Conditions that will also be applicable to you. When you register with us, you will be given a link to access these. Any questions regarding this, please contact us on info@spare-desks.com

We may change these terms from time to time, and your use of the site will be subject to the latest version.

Contact Us

If you would like to contact us about the website, please do so using the following details:

Spare Desk Limited
13 Raven Close
CM12 0JE

Email: info@spare-desks.com

Tel: 01277 525585


You do not need to signup to our site in order to browse the current listings, but you will not be able to access all areas of the site until you signup and create an account with us.

You can signup, by clicking on ‘Sign up’ on the homepage and completing the required information. You can choose which method you would like to signup with – Facebook, Twitter, LinkedIn, or the good old-fashioned email and password.

If you choose to register using one of the social media options, you will need to enter your login details and password. By entering these details, you are giving us permission to share certain information with the social platform you chose so that we can provide you with an enhanced service whilst using our site. If you would like more information on the information that might be shared with your chosen social media site, then please take a look at our privacy policy.

By registering you are telling us that:

Your account is for your use only and by registering, you agree that you will not share your account with any other person. It is your responsibility to keep your password secure, and you are responsible and liable for any actions of any person logging into our site using your username and password. You should notify us immediately if you suspect that anyone else knows your password, or if you think that anyone may have accessed your account without your permission.

We may, at any time, and for any reason, refuse to accept a registration from any person.

We do not charge any fees for registering an account with us. Placing adverts, browsing and searching of the site are also free, with no charges.

Access & Use Of The Site

By accessing our site, you agree not to use it in any improper or unlawful manner, or in breach of any legislation or breach that applies to you.

You agree that when using the site you will not:

You are responsible for obtaining all necessary equipment and telecommunications services required to access and use our site.

We may need to suspend access to the site temporarily and without notice in the case of system failure, maintenance or repair or for reasons beyond our control, and you agree that we shall not be liable to you in any way for such suspended access.

Listings and Prices

All prices shown on our listings are ‘from’ prices. You should contact the workspace provider via our messaging system for exact costing of the package you require. We will not be held responsible for any discrepancies that may arise from inaccuracies over costs.

Transactions Between Hirers & Workspace Owners

When renting or scheduling time in a workspace, the hirer agrees:

Hirers and workspace owners can both submit feedback to us following a completion of a rental transaction. You acknowledge and agree that Spare Desks may make these publicly available.

Payment & Cancellations

Any bookings subsequently cancelled by a hirer or the workspace owner at a hirers request are subject to the cancellation policy applicable to the relevant workspace. Cancellation policies may vary between workspaces.

Notice & Takedown Procedure

We will endeavour to scan adverts that are listed for spam and scams, it is not possible to monitor all the adverts and other content. We do not therefore accept any responsibility or liability for any user generated content you may see on the website.

If you find that other members have posted any adverts or other user generated content that is inaccurate, inappropriate, offensive (or does not comply with any of the provisions of these terms) you should contact us at info@spare-desks.com.

We may, without notice, remove any listings or other user generated content posted to our site that we believe, violates these terms or may be offensive, illegal, inaccurate, misleading or may violate the rights, or harm or threaten the safety of any one.

We should point out here that any decision we make regarding the removal of any listings or other user generated content from our site is final and we accept no liability to you in respect of any such decision.

Private Messaging

You can contact other registered members of our Site via our on-site messaging system. It is not possible for us to routinely monitor all communications between Users via this messaging system, but we may use software to track communications and we reserve the right to monitor them in order to investigate any suspected breach of our terms and conditions. Any illegal behaviour or any other misuse of our service, or for any other reasonable reason as determined by us from time to time.


We are not able to inspect all of the workspaces that feature in listings on our Site. We strongly advise you to visit before you make any binding commitments in respect of any desks or offices listed on our site.

The details on our site is provided for information purposes only. It is not possible to guarantee that any adverts or other information provided on our site will be correct, accurate, and up to date or meet your needs or requirements. The details provided on our site are not intended to be professional or legal advice of any kind and should not be relied on as such. Any reliance you place on any information made available on our site is entirely at your own risk.

Although we do try our best to ensure a reliable service we do not guarantee that our site will always be available or error free, or that our site or the server that makes it available are or will be always free of viruses or other harmful components.

Limitation Of Liability

Nothing in these Terms limits/excludes our liability for: (a) death or personal injury that is caused by negligence; (b) any loss suffered as a result of your reliance on any fraudulent misrepresentation made by us; or (c) any other liability which may not be totally limited or excluded by applicable law.

Subject to the section above, you agree that we shall also not be liable for: (a) any indirect loss, claim or damage, or any punitive, special, incidental or consequential damages – of any kind; or (b) any direct or indirect loss of profit, anticipated savings, opportunity/business and loss, corruption/damage to data, in each case whether based in contract or otherwise, which arises out of or is in any way connected with: (i) any use of this site or the services provided through it; (ii) any failure or delay in the use of any component of the site or any service including, without limitation, any unavailability of the site or the services provided through it irrespective of the duration of any period of unavailability; (iii) any use of or reliance upon any listings, information, material, or other products or services offered through the Site, in all cases even if we have been forewarned of the possibility of such loss or damage; and (iv) any tenancy arrangements of any kind that you enter into as a result of using our site.

Third Party Sites

Our website contains links to other websites operated by third parties that are totally not under our control. We make absolutely no guarantees, warranties or representations about any third party websites that you may access through our website, or any services that may be provided through such third party websites.

Please note that any third party websites that you may access by clicking on a link available on our website are not approved, vetted, checked or endorsed by us at all and you agree that we shall totally not be responsible or in any way liable to you for the content/accuracy/compliance with relevant laws or accessibility of any information, data/advice/statements or for the quality of any products or services available on such third party websites. If you choose to access any such third party website that we do not control, you do so entirely at your own risk. In addition, please also note that your use of any such third party website may be subject to that third party’s additional terms and conditions.


We may remove our website or cease the provision of any services made available through it, or totally terminate your membership of the Site, at any time at our sole discretion for any reason whatsoever.

You may de-activate (either temporarily or permanently) your account with us at any time by notifying us that you wish to do so at the following email address info@spare-desks.com

Termination of these Terms and/or your account, shall not affect the accrued rights and liabilities of either you or us as at the time of any such termination.

Data Protection & Privacy

We will only use any personal information that we may collect about you in total accordance with our privacy policy. Our privacy policy is a very important part of these Terms and it is very important that you read it. By accepting these Terms you also accept and consent to our use of your personal data in accordance with this privacy policy.

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